European Society of Sleep Technologists


26 November 2002

BY-LAWS OF THE EUROPEAN SOCIETY OF SLEEP TECHNOLOGISTS

I Goal and Composition of the Society

Article 1

The society called European Society of Sleep Technologists (ESST) has as its main goal the promotion of all aspects of sleep research in terms of technologies.
The other goals of the Society:
1) To promote exchange of information between sleep laboratories in different countries
2) To help to standardize criteria for polysomnography for interaction between different laboratories
3) To contribute to the development of the field of sleep in Europe
4) To support the recognition of the profession of technologists internationally

The office of the organization is located at the Center for sleep- and wake disorders, MCH-Westeinde, Lijnbaan 32, 2501 CK Den Haag, The Netherlands

Article 2

The means of action of the Society are:
1) All activities which are useful to the professional training of its members
2) The organization of congresses and meetings, scientific and research activities to promote communication between technologists
3) The organization of exchange programs and education initiatives in different countries
4) Th website: maintenance of the website that includes for example a forum, meetings agenda, the newsletter, …
5) The interaction between national and international sleep organizations operating in sleep field
6) The creation of special awards for technologists in order to promote training and education in this field
7) The organization of any initiative for the achievement of the Society's aim

Article 3

The Society consists of Full Members, Honorary members and Support
Members.
Full Member: any person engaged in sleep research and related topics shall be eligible as a member upon demand to the Society.
Honorary Members: any individuals or company who have rendered exceptional services to the Society or whose action or thought contributed in a significant manner to the scientific, social, moral or economic progress of the Society. It has to be withdrawn by the ESST's Governing Body upon a qualified majority.
Full membership and Honorary membership is free of charge.
Support Members: any individuals or company or institution that annually pay dues whose amount shall be 500 Euro for one year.
The annual due can be revised by a decision of the governing Body and the increase will be published in the internal statutes. The paying of dues implies full and absolute compliance with the statutes internal regulations and the decisions of all official institutions of the Society.

Article 4

The status of Full, Honorary, Support Members is lost by voluntary decision, by dismissal, by exclusion. Each Support Member who ceases to pay his dues for a period of three consecutive years can be dismissed at the recommendation of the Governing Body. Each dismissioned or dismissed member may be readmitted, upon his request on the condition he pays his late dues from the time of his dismissing.

II Administration and function

Article 5

The Society consists of:
1) The National Delegates
2) The Board of Officers
3) The Governing Body

Article 6

The national delegates are the representatives of that particular country of the Governing Body.
Their main duty is to keep the contacts between the Board of Officers and the national group of the Society's members. Each national delegate is free to have its own internal regulations, which of course cannot conflict with the spirit and goals of the Society.

Article 7

The Society is administered by the Board of Officers. It shall be elected every four years. It consists of:
President, Vice-President, Secretary, Treasurer, Member at Large. The President shall be generally responsible for all matters concerning the administration of ESST. Moreover he or she is responsible for the execution of policies determined by the Governing Body and shall perform such other function as may be necessary and shall promote the purposes of ESST.
The Vice President assists the President and the Secretary in their duties and assumes the President's duties in event the President is absent or disabled.
The Secretary shall be responsible for the maintenance of the records of the Society; moreover he or she has to record the trend of discussion, motions and results of voting during the Business Meeting. The Secretary disseminates information regarding ESST's activities. The Treasurer has the custody of funds and securities of ESST keeps accurate account of receipts and disbursement of funds belonging to ESST and deposits all the money in the name and to the credit of the Society. The member at Large shall keep the contact between ESST and different other international associations in order to begin to collaborate and interact. The Board of Officers deliberates and rules by simple majority.

Article 8

The Governing Body of the Society is formed by all full members included the Board of officers and the National Delegates. It meets once every two years.

Article 9

Anyone who has not been a member of the Society for at least two years may not serve as a member of the Board of officers without exception.

Article 10

Members of the Society may not receive any payment for the function they perform; reimbursement for fees upon presentation of all necessary receipts is the sole possibility of payments.

Article 11

Expenses: are ordered by the President who represents the Society in all legal and civil matters.

Article 12

The annual resources of the Society consist of:
1) The dues and subscriptions of its founders and members
2) The grants for which it is eligible
The Society has a scientific basis: it is a non-profit organization.

III Modification of the statutes and dissolution

Article 13

The statutes can be modified by the Governing Body.

Article 14

The dissolution of the Society can be determined by the Governing Body convened one month in advance according to the same procedures as those as statute modification. The assembly must consist of at least half of the current members. If the total of members present or represented is insufficient, the Board of Officers has to reconvene within a maximum of 15 days. This time it can validly deliberate, no matter how many members are present or represented. In any case the dissolution can only be decide by a vote of a qualified majority of two-thirds of the present or represented members.

Article 15

In the case of voluntary or legal dissolution, the Governing Body enacts the transmission of the assets of the Society, without the power to give to any member of the Society anything other than that which he contributed.